Regulations

1. Formal conditions for participation in the qualification
Only students who obtained an average of at least 3.49 during their studies may apply for a bilateral exchange programme. Students with an average of less than 3.49 may apply, however, an extra approval from the Head of Programme is required. The average for first-cycle students is calculated from the year of studies preceding the qualification. For the second-cycle students, the average from the diploma of the first-cycle studies will be considered.

2. Right to participate in exchange programs
Students in the following semesters are eligible to apply for a bilateral programme:
✓ First-cycle students – 1st year (exchange: 1st- summer semester or 2nd- winter semester)
✓ First-cycle students – 2ndyear (exchange: 2nd year summer semester or 3rd year winter semester)
✓ First-cycle students – 3rd year (exchange: 1st year, 2nd cycle, winter or summer semester) – conditionally  (see point 12. of the Regulations)
✓ Second-cycle students – 1st 2nd year, winter or summer semester)

3. Participation in exchange programmes
Participation in the exchange carried out under a bilateral exchange programme does not affect the student’s right to the exchange under the Erasmus + programme. . If you are applying for both Erasmus and bilateral exchange, please indicate in the comment which is your preference.

4. Participation in the qualification

• Choosing a university:
  The student can select up to three universities from the list of WNPiSM agreements (sorted from the most to the least preferred), taking into account the required language proficiency and the offer of courses at the host university. Students in all study programmes administered by WNPiSM have equal access to all faculty agreements.
• Submission of documents:
  The student submits the original required documents in room 309 of the Auditorium Building in the opening times of the Section for International Cooperation and Research Programmes (10 am – 2 pm Mondays, Wednesdays and Thursdays, 12 – 3 pm on Tuesdays).
• The dates for submission of the documents are February 20 – March 13, 2023.
• The deadline for applications to Japan is shorter; 27 February 2023

5. Selection Committee
The selection of students for a bilateral exchange program is carried out by the Faculty Qualification Committee (hereinafter ‘Committee’) appointed by the Vice-Dean for Student Affairs / Head of the Teaching Unit, including:

• Dean’s representative for international cooperation and research programmes;
• Mobility Coordinator;
• Dean’s Representative for Development of the English Language Programmes;
• three representatives of the WNPiSM student union, two of whom represent students from the-study programmes in Polish and one from the study programmes in English.

The Committee has the right to amend the rules of selection of candidates in view of possible new regulations at the university level.

6. Recruitment Criteria
The evaluation of each application by the Committee is based on the following criteria:
✓ GPA
✓ the level of competency of the language required by the host university;
✓ completed stage of the studies preceding the exchange term;
✓ academic level of the selected university;
✓ Meeting all additional requirements indicated by the selected university;
✓ justification of the choice of the university;
✓ assessment of the student’s social competences;
✓ student’s scientific and organizational activities;
✓ opinion of the Head of Programme (if applicable).

The Committee has the right not to grant mobility to all applicants and not to meet the limit of available places.

7. Qualification results
The Committee will publish the list of candidates prequalified for the exchange on the WNPiSM website, no later than 21.03.2022, Each candidate qualified for the exchange is regarded as pre-qualified until a written confirmation by the host university of admission to the exchange.

8. Conditionality of exchange
The mobility granted is conditional. The exchange will depend on whether the students complete the stage of studies preceding the exchange (academic year 2022/2023). A student may leave only if he/she has obtained all course credits required by the study programme. In exceptional cases, a student may leave with one failed course and with conditional enrolment for the next study term, provided that he/she obtains the approval of: 1) the Head of Programme; 2) the Mobility Coordinator, and 3) the Dean’s Representative for international cooperation and research programmes.

9. Extension of exchange
As a rule, an exchange lasts one semester. It is possible to extend the stay at the host university provided that the student obtains the consent of: 1) the Head of Programme, 2) the thesis supervisor, and 3) the Mobility Coordinator.

10. Qualification for exchange for students of the third year of first-cycle studies
Students in the third year of the first cycle studies may conditionally participate in the qualification. The exchange is conditional upon documenting prior to the exchange that the student has been admitted to the second-cycle programme at WNPiSM. Exchange in this case is possible only in the summer semester of the academic year. 2022/2023. In justified cases, the Dean’s Representative for international cooperation and research programmes and the Mobility Coordinator, after consulting the Vice-Dean for student affairs / Head of the Didactic Unit, may grant permission for the exchange in the winter semester of the 1st year of second-cycle studies.

11. Participation in exchange programmes for students of Doctoral Schools (PhD students).
Students of Doctoral Schools are eligible to participate in the selection procedure, provided that:
– The agreement with the host university includes the exchange of third-cycle students within the relevant academic discipline;
– they have obtained the consent of the supervisor and the Director of the Doctoral School. Doctoral students may participate in a research project; however, during their stay at the host university, they must attend classes and obtain the required number of credits agreed in writing with the doctoral thesis supervisor and the Director of the Doctoral School (if applicable) and between the universities (in the Learning Agreement). The minimum number of credits (after conversion) is 10 per semester.

12. Conditions for qualifying students of study programmes with due fee
Students of study programmes with due fee administered by WNPiSM are obliged to pay the tuition fees to the WNPiSM also for the duration of the exchange.

13. Eligibility conditions for students with citizenships different from those of the EU or EEA countries
A student with citizenship other than that of a Member State of the European Union or of the European Economic Area is obliged, in relation to the planned bilateral exchange programme, to check the rules relating to entry into the territory of the host country.